If you want to protect tenancy deposits with us and haven’t used our service before, you’ll need to create an account. It’s quick and easy.
- Provide your email address
- Choose a password
- Provide answers to a choice of security questions
If you haven’t got any deposits to protect right now, you can still create your account so it’s ready when you are.
Do you let properties in Wales?
The Welsh Government requires landlords and letting agents to follow slightly different regulations if they let properties in Wales. You can read about the requirements for letting in Wales on the Rent Smart Wales website. You can also read our summary of deposit protection specific differences for letting in Wales.
Most of our customers use our free Custodial service, which is the one we'd recommend. In this scheme, we hold the tenant’s deposit throughout the period of the tenancy, and administer the repayment when they leave. Click the button below to create your account, it only takes a couple of minutes.
Our Insured scheme is a little different – you retain the tenant’s deposit for the duration of the tenancy and pay us a small fee to protect it. You manage the deposit repayment at the end of the tenancy. Before protecting a deposit using our Insured scheme, you'll need to create an Insured scheme account using the button below.
If you've chosen our Insured scheme, you’ll need to provide validation documents before you can protect your deposits.
Account validation for letting agents
Once you’ve created your account, we’ll send a Direct Debit mandate form to you. You’ll need to complete and return this to us by post to the address below.
You’ll also need to confirm you have Client Money Protection (CMP) in place. To do this, you must send us either a membership/CMP certificate or letter of confirmation, from one of the following CMP providers:
- Client Money Protect
- UK Association of Letting Agents (UKALA)
- Money Shield
- Royal Institute of Chartered Surveyors (RICS)
Account validation for landlords
We need 2 validation documents from the following list, one from each section.
Document 1. A copy of the Tenancy Agreement for the tenancy the deposit relates to
Document 2. Any ONE of the following items to confirm the Landlord’s* address:
- Local authority tax bill relating to the current tax year
- Current UK/EEA photocard driving licence or blue disabled driver’s licence
- Current full UK paper driving licence
- Utility bill no older than three months (not including a mobile phone bill), or a certificate from a supplier of utilities confirming the arrangement to pay for the services on pre-payment terms
- Bank or building society statement (original statements only, not printed from the internet) which includes the account holder’s address
- Current home or motor insurance certificate (issued within last 12 months, The landlord must be the named policy holder)
- Mortgage statement (no more than 12 months old)
* Where an Organisation is creating an account, the documents above should be for a current statutory director or equivalent person in the Organisation.
Alternatively, we’ll accept copies of your documents that have been individually certified by one of the following officials:
- Post Office identity checking service
- Officials of an embassy, consulate or high commission of the country of issue
- Police officer
- Solicitor or accountant
- Notary Public
- Representative of a FCA organisation or of a UK or EU regulated bank
- Family GP
- Civil servant
Certification must be no older than six months. The person undertaking the certification can’t be a family member, and they must provide their business contact details.
Frequently asked questions about Insured accounts
Where do I send my documents?
Send your documents to us by post to:
Business Support Team
The Deposit Protection Service
The Pavilions Bridgwater Road
Will you return my validation documents if I post original copies to you?
Yes, original copies of your validation documents will be returned to you via post to the address you used to create your account. We recommend that you send certified copies of your validation documents to us to avoid the risk of your original copies being lost in the post.
Can I send you my validation documents via email?
Yes, you can send copies as long as they are legible, and have been individually certified by one of the officials listed above. Email your documents to firstname.lastname@example.org.
What if the address I have registered with you is different to my personal address?
If you’re trading as an organisation and have a trading address different to your personal address, you’ll need to provide documentation to verify the trading address as well as your personal address.
I need to protect deposits before my Insured account can be validated.
If you urgently need to protect a deposit, our free Custodial scheme doesn’t require validation. Create your Custodial account and begin protecting deposits straight away here.
Can I use your Insured deposit protection if I live overseas?
You must be a resident of Great Britain, Northern Ireland, the Channel Islands or the Isle of Man to use our Insured scheme. If you live outside of these territories you can use our free Custodial scheme.
How do I complete the account setup process?
Once we've completed the validation process we'll contact you to confirm your account is active. To protect a deposit, you’ll need to log into your account and add details for the tenancy, tenants, and deposit. We'll send you a Deposit ID, and an invoice for the protection fee to complete the process.
Can I have multiple users on the account?
Our online service allows multiple user access, so members of your organisation can log into your account and carry out your deposit administration.
Once you’ve created an account, you can choose to receive regular updates. As well as information about our service, we share important news about subjects affecting landlords and letting agents, tips on how to manage your tenancies, dispute resolution case studies, and most importantly, guidance about meeting your deposit protection obligations.